Privacy Policy

For the purposes of the Data Protection Act 1998 (and the General Data Protection Regulation which will replace the DPA on 25 May 2018), the ‘controller’ of the personal data which you provide in the attached form is the West Yorkshire Combined Authority (“WYCA”, “we”, “us”) of Wellington House, 40-50 Wellington St, Leeds LS1 2DE (tel: 0113 251 7272). WYCA is registered with the Information Commissioner’s Office with registration number ZA051694.

WYCA is collecting this data and will process it for the purpose of monitoring and evaluating the impact of the CityConnect Communications and Engagement Project. This will also involve either WYCA or one of its partners (Cycling UK, BikeRight!, Sustrans, Love to Ride, Living Streets) contacting participants at a further date with a follow-up survey to assess the impact of the programme. Data provided will be retained for the duration of the CityConnect project.

We would also like to:

  1. send you information about cycling-related services offered by WYCA; and
  2. share your contact details with other organisations which provide cycling-related services, namely Cycling UK, Living Street, Sustrans, Cycle Leeds and BikeRight! only so that they may communicate with you about cycling-related services.

Your personal information which is classed as ‘sensitive personal data’ under the DPA (and the GDPR), namely information about your ethnicity and information about your physical or mental health or condition, will only be used for the above purposes if you consent.

We will also only send you information about cycling-related services and share your details with the organisations mentioned above for them to send you such information, if you consent.

Information which is not ‘sensitive personal data’ will be processed on the basis of the performance of a task in the public interest, namely to monitor and evaluate the impact of the programmes which form part of the CityConnect project. We do not require your consent to use such data for this purpose.

There may be other circumstances in which we may share or use certain information about you, which are:

  1. if we have a legal obligation to do so or if we are required or requested to do so by a competent authority such as the police or a court;
  2. if we need to use or disclose your information to obtain legal advice or in connection with legal proceedings;
  3. if we need to share your information to protect your vital interests if you are unable to give us consent or it is unreasonable for us to ask for your consent in the circumstances (e.g. if you are injured).

The information you provide us with may be accessed and used by our staff, contractors and the third parties mentioned above for the purposes we have specified. The information will be stored on WYCA’s ‘Upshot’ account. Upshot is a UK charity which provides us with performance management software.

As a data subject you have a number of rights under the DPA and the upcoming GDPR. These include the right to access the information which we hold about you. In some cases you may have a right to have your personal data rectified, erased or restricted, and to object to certain use of your data. You have an absolute right to demand that you stop receiving marketing information.

You may also withdraw your consent at any time by contacting us. This would not affect the legality of what we do with your personal data before you withdraw consent and would not stop us from continuing to use your data to the extent that we do not require your consent. It would stop us from further using data for purposes which require your consent.

If you are unsatisfied with the manner in which we collect or handle your personal data you have a right to make a complaint to the Information Commissioner’s Office. Information about how to make complaints can be found on the ICO’s website.